Donating used technology is a great way to support local schools, nonprofits, or community programs. But before you give away that stack of old laptops or desktops, make sure you’re doing it safely and smartly.
Here are five essential questions to ask before donating old IT equipment from your business.
1. Has the Data Been Properly Wiped?
Even if the devices are going to a good cause, you’re still legally responsible for any sensitive data stored on them.
Use certified data destruction to wipe drives or physically destroy them before donating.
2. Is the Equipment Functional and Usable?
Don’t donate e-waste. Make sure the devices:
- Power on
- Have working screens or ports
- Can connect to the internet
- Meet the minimum system requirements for modern use
If they don’t, recycle or sell instead.
3. Does the Organization Accept Your Type of Equipment?
Always check with the nonprofit first. Some only take:
- Laptops (no desktops)
- Recent models
- Specific brands or operating systems
Don’t assume they can use everything.
4. Will You Receive Donation Receipts?
For accounting and tax purposes, you may want a record of the donation value—especially if your company is seeking write-offs or impact reports.
5. Is There a Better Option?
If the equipment still has value, consider using IITS to sell your gear and donate the proceeds instead. You’ll often make a bigger impact that way.
Final Tip
Donating tech is generous—but don’t cut corners on security or logistics.
Let IITS help sanitize, sort, and coordinate your next tech donation the right way.
